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GenCon Registration Tips

This Sunday, April 11th, will be a day that for many gamers will be punctuated with outbursts of both anger and joy.  For those of you attending GenCon this year, April 11th is Event Registration. GenCon registration is always frustrating, but with our tips, hopefully you will navigate through RUBI with ease, and possibly wind up with a few events that you were hoping for.

The most important thing you need to know about event registration are the times.  Rather than telling you, I will quote it from the last email from GenCon central:

The time is almost upon us! Event Pre-Registration opens on Sunday, April 11th . Here’s the opening schedule:True Dungeon tickets will go on sale at 12:00 noon (Eastern), all other event tickets will be available for purchase at 2:00 pm (Eastern).

The Goal

For those new to GenCon registration, it’s important to know what is at stake. The most popular events at GenCon, after the True Dungeon events, are the RPG events. The biggest problem with the RPG events is that the average event has only 4-6 players. Thus, in order to get a seat at a table, you need to get your tickets as quickly as possible, in the middle of the digital stampede, as your fellow gamers jam onto the RUBI system to get all their events at the same time.

The odds look pretty grim, but with a few tips, you can increase your speed to register for your events, which might make all the difference between you getting your seat at Dresden Files, and a fist full of generic tickets.

About RUBI

GenCon events are organized in a web-based portal called RUBI. The system controls the purchasing of the convention badges, and the registering of events. RUBI got a pretty good review [1] last year, but it is still not perfect. So lets cover some of the basics about RUBI:

Planning For Event Registration

The key to getting through Event Registration is planning. There is nothing you can do about web traffic and server loads, so the only way you can speed things up for Event Registration is to be organized and prepared. Here are a few tips to help you get organized:

A Stew Of Tips

Rather than just ramble on my own about event registration, I tossed out the question to the other Gnomes and got back some of their favorite tips. I present them to you with minimal editing:

Martin Ralya

Walt Ciechanowski

Kurt “Telas” Schneider

And on that point lets talk about….

Gnome Hosted Events

Once again, we Gnomes are getting out there to give a number of events and we would not be Gnomes if we were not pimping our own events.  Here is our modest list of events:

Friday 8/6:

Saturday 8/7:

Please look up the full details in the event listings, and please come and attend some all of the events.  We would love the chance to meet you in person.

Your Tips

We have shared with you some of our best tips (though not all of them, because there are only so many seats for Burning Wheel).  Now tell us some of your best tips.

Good luck registering this weekend. Here’s hoping you get all the events you want.

6 Comments (Open | Close)

6 Comments To "GenCon Registration Tips"

#1 Comment By Alan De Smet On April 9, 2010 @ 10:16 am

For people who don’t want to work with the spreadsheet of events, I put together a web site where you can browse and search the events here: [5] . It auto updates from the official data four times a day, and you can even see what changed: [6] )

(And if some some reason you wanted to search events for Gen Con Indy going as far back as 2005, I can help with that too: [7] )

#2 Comment By DNAphil On April 9, 2010 @ 10:44 am

@Alan: Nicely done.

#3 Comment By Scott Martin On April 9, 2010 @ 11:01 am

On the forums last night, they noted that the RPGA events and a few others aren’t in the catalog yet. So if you start making your list, but want more D&D, keep an eye out for the next update. The events (no times) are mentioned in this post: [8]

#4 Comment By Daenu On April 9, 2010 @ 11:11 am

Great post! I’m VP Events for a newly-ratified gaming club at my university and while we aren’t registering this year, we’re making plans to attend GenCon next summer as a group.

I put together a collection of Gnome Stew articles on it for our members to check out, if you don’t mind. ( [9])

Thank you for the topnotch advice!

#5 Comment By BryanB On April 12, 2010 @ 10:12 am

RUBI completely screwed any chance I had of picking up any of my top event choices. I was logged in early as DNAPhil suggested. When I went to add the first event into my cart, RUBI dropped me back to the log in page and I could not get back in for over an hour.

#6 Comment By Kurt “Telas” Schneider On April 12, 2010 @ 1:03 pm

I inadvertently did the right thing: Logged in 10 minutes early, loaded multiple iterations of the [10] page, one for each game I wanted, and submitted them at exactly 2:00 EDT. I didn’t get everything I wanted, but I got most of it.

Apparently the “Submit by Watch List” link was not as functional, and there was much wailing and gnashing of teeth.

Last year was definitely better, but this was by no means as horrible an experience as the year they had multiple restarts of the process, and I lost an entire day of work.

#7 Pingback By Gnome Stew’s Video Guide To Gencon | John Arcadian On March 20, 2015 @ 5:38 pm

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